Entermedia Collections: Creating Groups of Items
The easiest way to save files for later, and to share a large number of files, is to create a collection. Each staff member has their own private Library called [Staff Member]’s Collections. You can create new collections in this library or add to existing collections.
Select or Add a New Collection
First, select the Library where the collection lives, or is about to live (here it’s Maggie’s Collections). Then, pick the collection you want from the second drop down list, or Add a New collection. Note: At this time, only Archives professional staff add new Libraries.
Now that you’ve created a collection, you can add items to that collection.
Select items from your search results or from your basket, and then go to Actions>Add To Collection. Please note that the Actions menu only shows up when you have items selected. To see what items you have selected, go to Selections>Show Only Selections.
Next, an Add to Collection box pops up.
Select an existing collection from the list below the green menubar, or add a new collection.
The box below shows a new collection being added – just type the new collection name in the Collection Box.
Click Save. Once you’ve saved a collection you can give it a description or share it. The collection will pop up in your window. Click the Properties tab. Enter a Project Description if you’d like and click Save.
Further down on the same page (Collection Properties Tab) you’ll find Collection Sharing options. Here you’ll find a link to your collection for others to view. They will only be able to see the collection if they are on the KU campus. See Sharing Files outside KU (below) for more information about sharing items off campus.