Robert J. Dole Institute of Politics

Scanning: Import Scan into Adobe Acrobat DC

Continued from Scanning: Create PDF from Scanner

 

Scan using EPSON Expression 11000XL

9. After you click Scan, the Scan using EPSON Expression 11000XL window pops up.

10. Click Custom Settings then Adjust the quality of the scanned picture.

11. The Advanced Properties window pops up.
12. Change Resolution (DPI) to 300.
13. Leave Brightness and Contrast at 0.
14. Picture type=Color Picture.

Important

Every time you go to File->Create PDF from Scanner, repeat step 10 to make sure the Resolution (DPI) is 300.

Acrobat Scan

15. After the first document has been scanned, you will be asked to select whether the Scan is Complete or if you want to Scan more pages (sheet x).
16. Select Scan more pages until all pages are scanned or you need to save the file (do this every ~15 minutes so you don’t lose your scans if the computer crashes!).
17. When all pages have been scanned or after 50 pages, choose Scan is Complete.

Save

18. A box will pop up asking you to save.
19. Click OK—you can check the Do not show box.

Filenaming

20. Enter the filename according to the Dole Archives Filenaming Policy.

 

Next: Filenaming

Scanning FAQ
It is taking forever to save, etc, etc. This folder is huge. Is there any way to hurry this up?
Stop appending! Create a new file when your scan reaches +/- 50 pages. If it is still really slow, just talk to the Digital Archivist.
I reached 50 pages, but I’m right in the middle of a multi-page document. Do I just stop scanning?
Keep related pages or documents together. If you need to make a file slightly more or less than 50 pages to keep documents together, that’s ok. The point is to keep PDF file sizes manageable.
Example: For constituent mail, the two letters to and from Bob Dole should be scanned into the same PDF file. Don’t scan two documents that go together into separate files.
So now I’m going to have 2 or 3 files for the same folder. What do I call them?
Follow the Filenaming Policy. The files will end with _part1.pdf, _part2.pdf, etc.
My shift is ending but I’m not done scanning the folder. What do I do with it?
Select Scan is Complete. Save with the appropriate filename (i.e. the identifier from the Metadata Database). The next person who scans will append their files to yours (up to 50 pages)
I’m starting my shift, but the person before me left off in the middle of a folder. What file do I use?
Usually, you will append your scans to the existing file for that folder. Make sure to stop when you get to +/- 50 pages.
I keep getting an error message when I try to append to an existing file. Why?!
This is because we scan in an archival format called PDF/A. Here’s the workaround: make sure the file is closed. Then try to append. It should work. If not, ask the Digital Archivist.
What do I do if I forgot to add metadata or need to add another keyword?
In Adobe Acrobat Pro, go to File > Properties… You will see the Document Properties box. Enter the additional data and press OK. See also Embedding Metadata.
I tried to enter additional metadata, but the boxes are grayed out or I can’t save it.
Please talk to the Digital Asset Manager. Or, record the data in the Scanning Log and enter it directly into Entermedia when you verify your scans.