Robert J. Dole Institute of Politics

Scanning: Scan Photographs in Silverfast

Turn on Computer

1. Turn Computer on. Then turn the Scanner on.

Silverfast

2. Open Silverfast (Lasersoft Imaging).

Custom Settings

3. Match your settings to the custom settings in the screenshot and table below:

Setting Value
Buttons at top left Reflective | Positive | 48 -> 24 Bit | Frame
Path H:\Dole Archive Files\_NewScans
File type dropdown TIFF
PPI 600 ppi
AF button (Autofocus; bottom center) Turn Autofocus On (AF On)
Other No other settings should be selected. Click the X in the submenus on the left to get rid of any extra settings.

Place the photograph

4.    Place the first photograph on the scanner.
5.    Click Prescan (upper left corner of the preview window).
6.    Reposition red frame as needed. Make sure the photo is mostly straight and there is a margin of about ¼” around all four edges.

Note: If your settings are a mess, you can go to Frame > Frame settings and Frame > Frame set to return them to the correct values. Load Frame settings and/or Load Frame set with the most recent date. In the screenshot the most current setting is 201805_Dole.

Scan

7.    Click Scan.
8.    When the scan is complete the file will open in Photoshop CC 2018
 

 

Next: Edit in Photoshop

Scanning FAQ
It is taking forever to save, etc, etc. This folder is huge. Is there any way to hurry this up?
Stop appending! Create a new file when your scan reaches +/- 50 pages. If it is still really slow, just talk to the Digital Archivist.
I reached 50 pages, but I’m right in the middle of a multi-page document. Do I just stop scanning?
Keep related pages or documents together. If you need to make a file slightly more or less than 50 pages to keep documents together, that’s ok. The point is to keep PDF file sizes manageable.
Example: For constituent mail, the two letters to and from Bob Dole should be scanned into the same PDF file. Don’t scan two documents that go together into separate files.
So now I’m going to have 2 or 3 files for the same folder. What do I call them?
Follow the Filenaming Policy. The files will end with _part1.pdf, _part2.pdf, etc.
My shift is ending but I’m not done scanning the folder. What do I do with it?
Select Scan is Complete. Save with the appropriate filename (i.e. the identifier from the Metadata Database). The next person who scans will append their files to yours (up to 50 pages)
I’m starting my shift, but the person before me left off in the middle of a folder. What file do I use?
Usually, you will append your scans to the existing file for that folder. Make sure to stop when you get to +/- 50 pages.
I keep getting an error message when I try to append to an existing file. Why?!
This is because we scan in an archival format called PDF/A. Here’s the workaround: make sure the file is closed. Then try to append. It should work. If not, ask the Digital Archivist.
What do I do if I forgot to add metadata or need to add another keyword?
In Adobe Acrobat Pro, go to File > Properties… You will see the Document Properties box. Enter the additional data and press OK. See also Embedding Metadata.
I tried to enter additional metadata, but the boxes are grayed out or I can’t save it.
Please talk to the Digital Asset Manager. Or, record the data in the Scanning Log and enter it directly into Entermedia when you verify your scans.