An accessible version of the archival material represented on this site will be made available upon request.
Please contact us at to request the document be made available in an accessible format.

Rules & Guidelines for Using Archival Materials

Access to Materials

The Dole Archives' collections are available to all researchers on an equal basis.

All materials must be examined in the Reading Room of the Dole Institute of Politics. We recommend researchers call ahead for an appointment, as our ability to serve walk-ins is limited.


Archivists accept e-mail or telephone requests for easily identifiable items and can provide copies of print material, photographs, and audio-visual material. The staff cannot identify all materials on a given topic for mail and telephone researchers, but we will do our best to help answer your questions. In most cases archives staff will spend up to one hour on a research request before requiring the researcher to visit the archive in person or make arrangements for a surrogate researcher.

Duplication or Digitization

The Dole Archives will consider requests for the duplication of material when such duplication can be done without injury to the material, and does not violate copyright restrictions.

Photocopying, scanning and other duplication services are available for a fee, as laid out in our fee schedule.

Returns of copied material are not accepted, and unless staff has made an error in completing an order, refunds are not made.

Review the Dole Archives Fee Schedule

Citing Archival Holdings

Preferred citation: 

Collection Name, Box #, Folder #, Robert and Elizabeth Dole Archive and Special Collections, Robert J. Dole Institute of Politics, University of Kansas


Copyright restrictions apply in different ways to different kinds of materials.

Some Materials Are in the Public Domain

Many of the documents and other historical materials in the Archive are in the public domain and may be reproduced and used in any way.

Permission is Required for the Use of Some Materials

The Dole Institute does not hold the copyright for either Senators Bob and Elizabeth Dole's career papers. However, a request for permission to publish can be facilitated by the Dole Archives. There are other materials in the archive carrying a copyright interest that must be used according to the provisions of Title 17 of the U.S. Code.

Proper Use of Copyrighted Materials is the Researcher's Responsibility

The Archive issues a warning concerning copyright restrictions to every researcher who requests copies of documents. Although the copyright law is under constant redefinition in the courts, it is ultimately the responsibility of the researcher to properly use copyrighted materials.

For more information, see the University of Kansas copyright policy.
United States Copyright information may be found at the U.S. Copyright Office web site.